Indonesia

E-Faktur Module

The E-Faktur Module is installed by default with the Indonesian localization module. It allows one to generate a CSV file for one tax invoice or for a batch of tax invoices to upload to the Tax Office e-Faktur application.

NPWP/NIK settings

  • Your Company
    This information is used in the FAPR line in the effect file format. You need to set a VAT number on the related partner of your Odoo company. If you don’t, it won’t be possible to create an e-Faktur from an invoice.
  • Your Clients
    You need to set the checkbox ID PKP to generate e-fakturs for a customer. You can use the VAT field on the customer’s contact to set the NPWP needed to generate the e-Faktur file. If your customer does not have an NPWP, just enter the NIK in the same VAT field.
    ../../../_images/indonesia-partner-nik.png

Usage

Generate Tax Invoice Serial Number

  1. Go to Accounting ‣ Customers ‣ e-Faktur. In order to be able to export customer invoices as e-Faktur for the Indonesian government, you need to put here the ranges of numbers you were assigned by the government. When you validate an invoice, a number will be assigned based on these ranges. Afterwards, you can filter the invoices still to export in the invoices list and click on Action, then on Download e-Faktur.

  2. After receiving new serial numbers from the Indonesian Revenue Department, you can create a set of tax invoice serial numbers group through this list view. You only have to specify the Min and Max of each serial numbers’ group and Odoo will format the number automatically to a 13-digits number, as requested by the Indonesia Tax Revenue Department.

  3. There is a counter to inform you how many unused numbers are left in that group.

    ../../../_images/indonesia-sn-count.png

Generate e-faktur csv for a single invoice or a batch invoices

  1. Create an invoice from Accounting ‣ Customers ‣ Invoices. If the invoice customer’s country is Indonesia and the customer is set as ID PKP, Odoo will allow you to create an e-Faktur.

  2. Set a Kode Transaksi for the e-Faktur. There are constraints related to the Kode transaksi and the type of VAT applied to invoice lines.

    ../../../_images/indonesia-kode-transaksi.png

  3. Odoo will automatically pick the next available serial number from the e-Faktur number table (see the section above) and generate the e-faktur number as a concatenation of Kode Transaksi and serial number. You can see this from the invoice form view under the page Extra Info in the box Electronic Tax.

    ../../../_images/indonesia-e-faktur-sn.png

  4. Once the invoice is posted, you can generate and download the e-Faktur from the Action menu item Download e-faktur. The checkbox CSV created will be set.

    ../../../_images/indonesia-csv-created.png

  5. You can select multiple invoices in list view and generate a batch e-Faktur .csv.

Kode Transaksi FP (Transaction Code)

The following codes are available when generating an e-Faktur. - 01 Kepada Pihak yang Bukan Pemungut PPN (Customer Biasa) - 02 Kepada Pemungut Bendaharawan (Dinas Kepemerintahan) - 03 Kepada Pemungut Selain Bendaharawan (BUMN) - 04 DPP Nilai Lain (PPN 1%) - 06 Penyerahan Lainnya (Turis Asing) - 07 Penyerahan yang PPN-nya Tidak Dipungut (Kawasan Ekonomi Khusus/ Batam) - 08 Penyerahan yang PPN-nya Dibebaskan (Impor Barang Tertentu) - 09 Penyerahan Aktiva (Pasal 16D UU PPN)

Correct an invoice that has been posted and downloaded: Replace Invoice feature

  1. Cancel the original wrong invoice in Odoo. For instance, we will change the Kode Transakski from 01 to 03 for the INV/2020/0001.

  2. Create a new invoice and set the cancelled invoice in the Replace Invoice field. In this field, we can only select invoices in Cancel state from the same customer.

  3. As you validate, Odoo will automatically use the same e-Faktur serial number as the cancelled and replaced invoice replacing the third digit of the original serial number with 1 (as requested to upload a replacement invoice in the e-Faktur app).

../../../_images/indonesia-replace-invoice.png

Correct an invoice that has been posted but not downloaded yet: Reset e-Faktur

  1. Reset the invoice to draft and cancel it.

  2. Click on the button Reset e-Faktur on the invoice form view.

  3. The serial number will be unassigned, and we will be able to reset the invoice to draft, edit it and re-assign a new serial number.

../../../_images/indonesia-e-faktur-reset.png

QRIS QR code on invoices

QRIS is a digital payment system that allows customers to make payments by scanning the QR code from their preferred e-wallet.

Important

According to the QRIS API documentation, QRIS expires after 30 minutes. Due to this restriction, the QR code is not included in reports sent to customers and is only available on the customer portal.

Activate QR codes

Go to Accounting ‣ Configuration ‣ Settings. Under the Customer Payments section, activate the QR Codes feature.

QRIS bank account configuration

Go to Contacts ‣ Configuration ‣ Bank Accounts and select the bank account for which you want to activate QRIS. Set the QRIS API Key and QRIS Merchant ID based on the information provided by QRIS.

Important

The account holder’s country must be set to Indonesia on its contact form.

QRIS bank account configuration

See also

Bank and cash accounts

Bank journal configuration

Go to Accounting ‣ Configuration ‣ Journals, open the bank journal, then fill out the Account Number and Bank under the Journal Entries tab.

Bank journal configuration

Issue invoices with QRIS QR codes

When creating a new invoice, open the Other Info tab and set the Payment QR-code option to QRIS.

Select QRIS QR-code option

Ensure that the Recipient Bank is the one you configured, as Odoo uses this field to generate the QRIS QR code.